Paper Forms
In this tutorial, you will learn how to use paper-based forms for your patients that mirror electronic-based forms within WRMD.
About Paper-based Forms
Since WRMD is a powerful electronic database for storing data, we don’t particularly encourage the use of paper-based forms. However, we do understand that there are times when paper-based forms are easier or more appropriate for you. The most reasonable explanation is that you do not have reliable internet at your hospital, so you use paper-based forms at your clinic and then later transfer the information from those forms into WRMD at your house or some offsite location. Thus, if there is a situation where you really need paper forms we have you covered.
Activating the Paper Forms Extension
Note: Users with Admin or Super Admin status are able to access the Extension Features in Settings.
Step 1
Visit https://www.wrmd.org/signin and log into your account using the username and password that you registered with.
Step 2
Access your account settings. Click on the arrow next to your name in the top right corner and choose settings from the drop-down menu.
Step 3
On the left sidebar, click on All Extensions in the Extensions panel on the left side.
Step 4
Activate the Paper Forms Extension by clicking the Activate the Paper Forms Extension button. Once activated, it will always be available until you deactivate it.
Accessing Paper Forms through Reports
Step 1
Visit https://www.wrmd.org/signin and log into your account using the username and password that you registered with.
Step 2
In the Quick Links panel on the left of the Dashboard, Click on Reports.
Step 3
Scroll down until you see a section called Paper Forms. Click on one of the five forms you can print.
When you access the forms through the Reports function, the fields will be blank so you can fill in the forms by hand.
- Admit Form: This form mirrors the electronic one on WRMD. It prints out as two half-page forms. You can print out several copies, cut them in half along the cut lines, and leave a stack at your reception desk for rescuers to fill out when they bring in an animal.
- Small Cage Cards: There are four small cage cards on one sheet. Once printed and cut out, you can attach them to your patients’ enclosures.
- Half-sheet Cage Card: These cage cards contain a little more information than the smaller ones.
- Intake Form: This intake form mirrors the electronic version and can be filled out by hand.
- Treatment Log: This treatment is essentially a report with several blank lines you can fill in as you treat a patient.
Step 4
When the PDF of the form opens, click on the blue Print Report button on the upper left of the page.
Step 5
A copy of the PDF will download onto your computer, and you can print the form.
Accessing Paper Forms through the Patient Record
Step 1
Visit https://www.wrmd.org/signin and log into your account using the username and password that you registered with.
Step 2
Open the Patient Record of the animal whose paper form you want to print.
Step 3
Click on the More tab.
Step 4
Click on the one of the three forms available for printing.
When you access the forms through the Patient Record, any information you have inputted into the Patient Record electronically will be printed along with the form.
- Print Half Sheet Cage Card
- Print Intake Form
- Print Treatment Log
Using Paper Forms with New Intakes
Some people use Paper Forms in combination with the Quick Admit Extension or Admit New Patient Function. They will admit the new patient electronically in WRMD using the normal New Patient screen or the Quick Admit function. Then, they will go directly to the patient record and print out the Intake Form and Treatment Log with all the basic details filled out. This approach allows them to use the Paper Forms for as long as they need to and at some future date return to WRMD to transcribe all the written details into the patient’s record.
Paper Forms with Quick Admit
Step 1
Visit https://www.wrmd.org/signin and log into your account using the username and password that you registered with.
Step 2
In the Quick Links panel on the left of the Dashboard, Click on Add New Patient.
Step 3
Click on the gray Go To Quick Admit button.
Step 4
Fill in the appropriate details about the patient and rescuer on the Quick Admit Form.
Step 5
Click the green Create Record(s) button.
Step 6
You have created the record. Click on the specific Patient Record through the Recent Patients panel under Admitted on the left side menu.
Step 7
Print the record as explained in Steps 2-4 above under Accessing Paper Forms through the Patient Record.
Paper Forms with Regular Add New Patient
Step 1
Visit https://www.wrmd.org/signin and log into your account using the username and password that you registered with.
Step 2
In the Quick Links panel on the left of the Dashboard, click on Add New Patient.
Step 3
Fill in the appropriate details about the patient and rescuer on the Intake Form.
Step 4
At the bottom of the New Patient Intake Form in What should happen after creating this record(s), choose View Patient Record from the drop-down menu.
Step 5
Click the green Create Record(s) button.
You will be taken directly to the patient’s record.
Step 6
Print the record as explained in Steps 2-4 above under Accessing Paper Forms through the Patient Record.