Setting Up Your Public Animal Report Form

What is the Public Animal Report Form?

The Public Animal Report Form is a lightweight, branded form you can embed on your organization's website so the general public can report an injured or orphaned animal directly from their phone or computer. Submissions land in a private review queue inside WRMD – nothing becomes a patient until your staff reviews and approves it.

Setting it up has two parts: configuring the form (this tutorial) and sharing or embedding it on your website (covered in Sharing and Embedding Your Public Animal Report Form). Once submissions start arriving, see Reviewing and Approving Public Animal Reports.

Finding the Settings

Click on your organization's avatar, open Settings and choose Public Animal Report Form. This page is only available to users with permission to view organization settings.

Turning the Form On

The form starts out turned off. Flip the toggle from Disabled to Enabled to switch it on and reveal the rest of the configuration options. You can turn the form off again at any time without losing your settings.

Choosing Which Fields Appear

In the Form fields section, you decide which questions the public sees. The fields are grouped into four sections: About the animal, Where it was found, Circumstances, and Reporter info.

For each field, choose how it appears on the form under the On the form column:

• Not shown – the field does not appear on the form at all.
• Optional – the field is shown, but visitors can skip it.
• Required – visitors must fill it in before they can submit.

A few essential fields are marked Always Required and cannot be changed, so every submission contains the minimum information your team needs.

Branding

The form automatically uses your organization's profile photo and name (managed under your organization settings). In the Branding section you can also set two colors:

• Primary color – the accent color used for headings, the submit button, and other highlights.
• Background color – the color of the page behind the form card.

Click each color swatch to pick a color; the hex code next to it updates as you choose.

Messages and a Donation Link

Three optional fields let you speak directly to the people using your form:

• Pre-submit message – shown above the form, right under your organization name. Use it to ask people to call you first for emergencies, remind them not to handle the animal, or invite a donation.
• Post-submit message – shown on the success screen after a visitor submits and included in the confirmation email they receive. Use it to explain what happens next or give after-hours instructions.
• Donation URL – if you have your own donation page, add its link here and the form will show a Donate button. Leave it blank to skip it.

Allowed Embedding Domains

The Allowed embedding domains section controls which websites are permitted to display your form. At least one domain is required. Adding and using these domains, along with the embed code, direct link, and QR code, is covered in Sharing and Embedding Your Public Animal Report Form.

Choosing Who Gets Notified

In the Notification recipients' section, check the team members who should hear about new submissions. Checked users receive both an email and an in-app notification each time a report arrives.

Saving Your Settings

When you are finished, click Save all settings. Your changes apply to the live form immediately.