Audit Log

Using the Audit Log

The Audit Log is a built-in history book for every patient in WRMD. Each time something on a patient's record changes — an exam is entered, a prescription is added, a tag is attached, a location is updated — the audit log writes down what changed, when it happened, and who did it.

This is helpful when you want to:

• See exactly what was edited on a patient and by whom.
• Trace back when a value was changed (for example, "When did the disposition change to Released?").
• Print a paper trail for regulatory or organizational records.

Audit log entries are kept for 2 years from the date they were created.

Opening the audit log

1. Open the patient you want to review.
2. In the patient's menu, click Audit Log.

You'll see a page titled Audit Log with a short description at the top.

What you're looking at

The page is split into two parts:

On the left, you'll see a chronological timeline of every change that has happened to this patient and the things attached to them (exams, prescriptions, rechecks, etc.). The newest changes are at the top.

On the right, you'll see the details of whatever entry you click on. The details list:

• The type of change — created, updated, or deleted.
• The record that was affected — Patients, Exam, Prescription, Patient Location, and so on.
• Who made the change.
• When the change happened.
• A small table showing the Field that changed, the Previous Value, and the New Value.

If you're on a phone or tablet, tapping an entry will open the detail in a pop-up instead of a side panel.

How to read a change entry

Take an example entry that says:

> Updated Patients — by John Smith

| Field | Previous Value | New Value | |---------------|----------------|----------------| | Common Name | Unknown Bird | American Robin |

Read this as: someone named "John Smith" changed the patient's Common Name from "Unknown Bird" to "American Robin."

A dash (- ) in the Previous Value column simply means there was nothing there before — the field was empty.

A dash in the New Value column means the field was cleared out.

Filtering the list

If a patient has been in care for a while, the timeline can get long. The Filters panel at the top of the timeline helps you narrow it down.

Click Filters to expand it. You can filter by:

• Record Type — only show changes to a specific kind of record (e.g., only Prescriptions).
• User — only show changes made by a specific person.
• From / To dates — only show changes within a date range.

Click Apply to use the filters, or Clear to start over.

When a filter is active, you'll see a small blue Active badge next to the word "Filters."

Printing or saving the audit log

To get a paper or PDF copy of the audit log:

1. From the Audit Log page, click the Print button in the top-right corner.
2. WRMD will generate a PDF and email it to you (or open it, depending on how your organization is set up).

The PDF contains the same information you see on the screen, organized by entry, and is suitable for record-keeping or sharing.

A few things to know

• You can't change the audit log. Entries are added automatically by the system and cannot be edited or deleted by users. That's what makes it a trustworthy paper trail.
• Some routine system fields are hidden. Internal identifiers that aren't useful to a person reading the log (like internal record IDs) are intentionally left out so the log stays readable.

Need help?

If something in the audit log doesn't look right, or you can't find a change you expected to see, contact your organization's WRMD administrator. They can help verify what was recorded.