How to Admit a Patient

Step 1

Visit https://www.wrmd.org/signin and log into your account using the username and password that you registered with.  

Step 2

On the Dashboard view, there are two ways to Add a New Patient (1) click on Add a New Patient on the left side navigation bar or (2) click on Add a New Patient at the top of the main console.

Step 3

Follow the descriptions below to fill out the new patient form. The case number is automatically generated, but the following details need to be filled in by you.

• Species type
• Rescuer contact
• Donation amount (if applicable)
• Reasons for intake

Assigning a Case Number

Each new patient is automatically assigned a case number which always begins with the current year and then the next numeric number for the patient to be admitted. For example, in a given year (let’s assume it’s 2024), if you are adding your first patient of the year, the case number would be 2024-1.

Adding Patients for a Previous Year or Date

WRMD assumes you are admitting a patient for the current year and date, but you can also admit a patient from a previous year. Alternatively, if you received a patient yesterday, but are just now putting it into WRMD, you can also change the date.

Step 1

Click on the drop-down menu of the Case Year field and choose the year you want. WRMD will automatically assign the next numeric number of that previous year.

Step 2

Click on the Date Admitted box and choose the date from the dropdown calendar.

Other Species & Patient Identifying Features

There are a few identifying features that can help you with your patient intake process.

• Common Name:
  • The WRMD species database includes every species in the world, so as soon as you begin typing the species, or common name, of the animal admitted, WRMD generates an auto-suggestion list of what you are typing in, making it easy for you to choose the species name.

• Number of Patients: 
  • This field allows you to designate how many patients you want to create. For example, if you are admitting 2 Red-shouldered Hawks together, WRMD will create two separate Red-shouldered Hawk patient records.
• Reference Number:
  • While not mandatory, this field serves to identify a patient with an assigned number from an external source. For instance, if the patient was brought in by Fish & Wildlife or another animal service with a distinct case number, you can input it here. Additionally, if a different WRMD user printed out the record instead of transferring it, you have the option to enter the case number from that account. This field can be used in any way you find applicable.
• Microchip Number:
  • Although not obligatory, this field aids in identifying a patient with a microchip.

Adding Rescuer Information and Donations

Fill in the appropriate fields with the contact information of the person or organization who brought in the patient. You can also include notes about that rescuer which may be helpful for you to know. By including their information, you effectively keep a history of all the animals a person has brought into your organization.

• Search Tab: 
  • If the rescuer has brought in animals before, click the search tab and type in their identifying information. In the drop-down list, choose the correct name and all of their information will populate the rescuer section.
• Donation Section: 
  • If the person donated, you can record that in this section, along with any comments you want to make.

Adding Intake Information

Designate and Create Record(s)

Before creating a record, you can designate what you want WRMD to do with it. By default, WRMD will create these patient records and return to Add New Patient, but you have a few other options to choose from. 

• I want to admit another patient
  • Continue to add additional new patients. This is the default selection
• I want to view this patient's record
  • Takes you directly to the new patient record you just created
• I want to batch-update all the admitted patients
  • Bulk updates all of the patients at the same time

Step 4

Click the green Admit Patient button at the bottom of the page.